Type of website: Non-Profit
Effective date: 1st day of January, 2025

theyaaa.com (the "Site") is owned and operated by The Youth Academics & Athletics Association. The Youth Academics & Athletics Association can be contacted at:

[email protected]
(757) 573-9062
4445 Corporation Lane, Virginia Beach, VA, 23462

Purpose
The purpose of this privacy policy (this "Privacy Policy") is to inform users of our Site of the following:

  1. The personal data we will collect;

  2. Use of collected data;

  3. Who has access to the data collected;

  4. The rights of Site users; and

  5. The Site's cookie policy.

This Privacy Policy applies in addition to the terms and conditions of our Site.

Consent
By using our Site users agree that they consent to:

  1. The conditions set out in this Privacy Policy; and

  2. The collection, use, and retention of the data listed in this Privacy Policy.

Personal Data We Collect
We only collect data that helps us achieve the purpose set out in this Privacy Policy. We will not collect any additional data beyond the data listed below without notifying you first.

Data Collected Automatically
When you visit and use our Site, we may automatically collect and store the following information:

  1. IP address;

  2. Location;

  3. Clicked links; and

  4. Content viewed.

Data Collected in a Non-Automatic Way
We may also collect the following data when you perform certain functions on our Site:

  1. First and last name;

  2. Age;

  3. Date of birth;

  4. Sex;

  5. Email address;

  6. Phone number;

  7. Address;

  8. Payment information; and

  9. Auto fill data.

This data may be collected using the following methods:

  1. Completing information requested on web pages.

How We Use Personal Data
Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site. We will not use your data beyond what we disclose in this Privacy Policy.

The data we collect automatically is used for the following purposes:

  1. Analytics and Statistics.

The data we collect when the user performs certain functions may be used for the following purposes:

  1. Communication, appointments, reminders, and payments..

Who We Share Personal Data With
Employees
We may disclose user data to any member of our organization who reasonably needs access to user data to achieve the purposes set out in this Privacy Policy.

Third Parties
We may share user data with the following third parties:

  1. Head Start CRM.

We may share the following user data with third parties:

  1. Marketing responses such as links clicked as well as technical issues when they arise to help down systems.

We may share user data with third parties for the following purposes:

  1. Fulfillment, communication, and targeted advertising.

Third parties will not be able to access user data beyond what is reasonably necessary to achieve the given purpose.

Other Disclosures
We will not sell or share your data with other third parties, except in the following cases:

  1. If the law requires it;

  2. If it is required for any legal proceeding;

  3. To prove or protect our legal rights; and

  4. To buyers or potential buyers of this company in the event that we seek to sell the company.

If you follow hyperlinks from our Site to another Site, please note that we are not responsible for and have no control over their privacy policies and practices.

How Long We Store Personal Data
User data will be stored for indefinitely.

You will be notified if your data is kept for longer than this period.

How We Protect Your Personal Data
All data is only accessible to administration. Certain data is accessible to employees, volunteers, and sub-contractors. All are bound by strict confidentiality agreements and a breach of this agreement would result in the employee's termination, sub-contracts becoming null & void, as well as potential legal action.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.

Children
We collect the personal data of children under 13 years of age. We only collect the personal data of children under 13 years of age with the express consent of their parents or guardians. This consent is collected as follows:

  1. A consent form;

  2. Program sign-up;

  3. Recorded phone conversation; and

  4. Email or text received.

Please see our Children's Privacy Policy for additional information on how we deal with children's personal data.

How to Access, Modify, Delete, or Challenge the Data Collected
If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, or if you would like your data to be deleted or modified in any way, please contact our privacy officer here:

Frankie Knox
[email protected]
(757) 573-9062
4445 Corporation Lane, Virginia Beach, VA, 23462

How to Opt-Out of Data Collection, Use or Disclosure
In addition to the method(s) described in the How to Access, Modify, Delete, or Challenge the Data Collected section, we provide the following specific opt-out methods for the forms of collection, use, or disclosure of your personal data specified below:

  1. You can opt-out of future email and SMS communication at any time. You can opt-out by clicking "unsubscribe" on the bottom of any marketing email or replying "STOP" to any SMS.

Cookie Policy
A cookie is a small file, stored on a user's hard drive by a website. Its purpose is to collect data relating to the user's browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.

We use the following types of cookies on our Site:

  1. Functional cookies
    Functional cookies are used to remember the selections you make on our Site so that your selections are saved for your next visits;

  2. Analytical cookies
    Analytical cookies allow us to improve the design and functionality of our Site by collecting data on how you access our Site, for example data on the content you access, how long you stay on our Site, etc;

  3. Targeting cookies
    Targeting cookies collect data on how you use the Site and your preferences. This allows us to personalize the information you see on our Site for you; and

  4. Third-Party Cookies
    Third-party cookies are created by a website other than ours. We may use third-party cookies to achieve the following purposes:

    1. Monitor user preferences to tailor advertisements around their interests.

Additional Clauses

We do not sell, rent, or share your child's personal information with third parties except as necessary for program operations (coaches, medical personnel) or as required by law.

Modifications
This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the "Effective Date" at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

Contact Information
If you have any questions, concerns or complaints, you can contact our privacy officer, Frankie Knox, at:

[email protected]
(757) 573-9062
4445 Corporation Lane, Virginia Beach, VA, 23462

Children's Privacy Policy
Website: theyaaa.com (the "Site")

This Children's Privacy Policy supplements the theyaaa.com Privacy Policy and applies to the personal information of children in the United States who are under the age of thirteen (13) ("child" or "children"). This Children's Privacy Policy is made in accordance with the United States Children's Online Privacy Protection Act ("COPPA"). Any terms defined in COPPA have the same meaning when used in this Children's Privacy Policy.

Children's Data We Collect
We collect personal information from children. We only collect personal information from children after sending a direct notice to parents and obtaining verifiable parental consent for the collection of the child's personal information.

We collect the following personal information from children:

  1. Child's full name and date of birth;

  2. Contact information (address, phone number);

  3. Emergency contact details;

  4. Medical/health information relevant to sports participation;

  5. Academic information for our educational programs; and

  6. Photos/videos for promotional purposes (separate consent).

Collection Methods
We collect personal information from children using the following methods:

  1. Parents and/or legal guardians; and

  2. Survey's and form's completed through our website.

Use of Children's Personal Information
We use the children's' personal information we collect in the following ways:

  1. Register your child for sports teams and academic programs;

  2. Communicate important updates about activities and schedules;

  3. Ensure your child's safety during events and activities;

  4. Track academic and athletic progress;

  5. Emergency contact purposes; and

  6. Scholarship program eligibility.

Public Availability
Children are not able to make their personal information publicly available on our Site.

Disclosure to Third Parties
We disclose personal information we collect from children to third parties. The types of third parties we disclose this personal information to and how they use the personal information are as follows:

  1. Third party: Website management & marketing
    Use: A third party is only allowed to use data to segregate advertising efforts based on age and growth within our programs.

Third Party Operators
Through our Site, third parties collect personal information about children who use our Site. Third parties only collect personal information about children who use our Site after we send a direct notice to parents and obtain verifiable parental consent for the collection of the child's personal information.

The third parties that collect, through our site, personal data about children who use our Site are:

  1. Head Start CRM.

Parental Rights
A child's parent or guardian can review their child's personal information, direct us to delete their child's personal information, and refuse any further collection or use of their child's personal information. A parent or guardian can also agree to the collection and use of their child's personal information but not allow us to disclose that personal information to third parties, unless disclosure is part of the service provided by our Site. A parent or guardian can exercise these rights via the following method(s):

  1. Review any personal information we have collected from your child;

  2. Request that we delete your child's personal information;

  3. Refuse to allow further collection of your child's information; and

  4. Withdraw consent at any time.

We will not require a child to disclose more information than is reasonably necessary to participate in an activity on our Site.

Contact Information
Questions and concerns about this Children's Privacy Policy or about our, or third parties', collection and use of children's personal information, can be sent to:

Name: Frankie Knox
Email: [email protected]
Address: 4445 Corporation Lane, Virginia Beach, VA, 23462
Phone number: (757) 573-9062